Introduction

Sri Velmurugan Software Technologies ("we", "our", "us") operates the VMS Payroll application. This Privacy Policy explains how we collect, use, and protect your personal information when you use our application.

Information We Collect

We collect the following types of information to provide our payroll management services:

• Employee personal details (name, contact information, date of birth)
• Employment information (department, designation, branch, salary details)
• Attendance and leave records
• Bank account details for salary processing
• Tax and compliance related information (PAN, PF, ESI numbers)
• Biometric attendance data (if biometric devices are configured)
• Login credentials (username and encrypted password)

How We Use Your Information

Your information is used exclusively for:

• Processing payroll and generating payslips
• Managing attendance and leave records
• Statutory compliance and tax computations
• Generating bank payout files
• Providing employee self-service features
• Application authentication and authorization

Data Storage and Security

Your data is stored securely on Amazon Web Services (AWS) infrastructure with the following protections:

• Data is stored in encrypted databases (Amazon RDS)
• All data transmission is encrypted using HTTPS/TLS
• Access is controlled through JWT-based authentication
• Role-based access control limits data visibility

Data Sharing

We do not sell, trade, or share your personal information with third parties. Data is only shared as required by law for statutory compliance (e.g., PF, ESI, TDS filings).

Data Retention

We retain your data for as long as your organization maintains an active account. Upon account termination, data is retained for the period required by applicable labor and tax laws.

Your Rights

You have the right to:

• Access your personal data through the employee self-service portal
• Request correction of inaccurate data
• Request deletion of your data (subject to legal retention requirements)

Contact Us

For privacy-related inquiries, contact us at:

Sri Velmurugan Software Technologies
Chennai, Tamil Nadu, India
Website: srivelmurugan.com

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.